SGM 2022

AGENDA ITEMS 

Action:

MRP:

• Update 2015 Constitution and By-laws – membership vote

  • Page 0 – constitution changes as per tracked changes in section 2.1, 2.2, 2.4, 2.5 and removal of 2.6. Dani motion to accept, 2nd by Margaret – no discussion. VOTE: None opposed/carried. 

  • Page 1 - Part 1 Membership – bylaw changes as per tracked changes in section 1 (no vote needed)

  • Page 1-3 - Categories of Membership section 2; section 2.1, section  2.1 a-g, section 2.3. Dani motion to accept, 2nd by Claude – discussion regarding ensuring we have inclusive membership in order to be in compliance with gaming grant (John. S). Membership does have these categories for auxiliary members (Dani). Discussion regarding emeritus member (Paul Vroom). Discussion around requirements for Nordic patrollers and FAR attendants (Margaret). Clarified certain members are excluded  as outlined in section 3a from t-bog (Dani)  VOTE: none opposed/carried.

  • Page 3 section 3; section 3.1 a-h; section 3.3; section 3.3 a. Margaret motion to accept, 2nd by Nico – discussion regarding removal of Part-time and Shared positions and suggestion made for “student members” (Nico). Reviewed part-tiime and shared do not serve MWAR and for upcoming season will no longer be considered (Jake). Student membership tabled for next AGM (Dani) VOTE: none opposed/carried.

  • Page 5 section 4. Brett motion to accept, 2nd by Connor Jay – no discussion VOTE: none opposed/carried.

  • Page 5 - section 5 a-f. Dani motion to accept, 2nd by Bruce – no discussion. VOTE: none opposed/carried.  

  • Page 5&6 - section 6; section 6.1; section 6.2 a-c; section 6.3 a-b; section 5 (removed/moved). Marty motion to accept, 2nd by Dani – discussion question asked regarding lockers, approval by Chalet director and no issue unless patrol grows, to be addressed then (Marty). VOTE: none opposed/carried.

  • Page 7 - section 7 a-d; section 5.2 (removed/moved); section 7.1. Claude motion to accept, 2nd by Jess – no discussion. VOTE: none opposed/carried.

  • Page 8-9 – Discipline of Members entire section reviewed as per tracked changes. Marty motion to accept, 2nd by Dani – no discussion. VOTE: none opposed/carried. 

  • Page 9 Part 2– Meetings of Members section 9&10 a-b. Margaret motion to accept, 2nd by Connor Jay – no discussion. VOTE: none opposed/carried. 

  • Page 9 Part 3 - Proceedings at General Meetings sections 11-13. Claude motion to accept, 2nd by Nico – no discussion. VOTE: none opposed/carried.

  • Page 10 -11 Part 4 - Directors and Officers section 14, section 15, section 16, and section 17. Jess motion to accept, 2nd by Connor Jay – no discussion. VOTE: none opposed/carried.

  • Page 11 Part 5 Proceedings of Directors section 18-20. Nico motion to accept, 2nd by Jacques – no discussion. VOTE: none opposed/carried.

  • Page 11 – 13 Part 6 Duties of Officers sections 21-28. Brett motion to accept, 2nd by Connor-Jay – no discussion. VOTE: none opposed/carried.

  • Page 13-14 Part 7 Financials sections 29-32. Jess motion to accept, 2nd by Bill – no discussion. VOTE: none opposed/carried.

  • Page 14 Part 8 – Executive and Board Code of Ethics section 33 a-h (no vote required).

Reviewed constitution and by-law changes in full – see tracked changes document in appendix of Minutes - All

Dani

• Elect New Board

  • President (2yr term) – nominee Jake Friesen. Call for other nominees. No other nominees. Jake accepts nomination. Acclaimed. 

  • Vice President (1yr of 2yr term) – nominee Brett Olsen. Call for other nominees. No other nominees. Brett accepts nomination. Acclaimed. 

  • Treasurer (2yr term) – nominee Bruce Vinnedge. Call for other nominees. No other nominees. Bruce accepts nomination. Acclaimed. 

  • Chalet Director (2yr term) – nominee Martin Smith. Call for other nominees. No other nominees. Marty accepts nomination. Acclaimed. 

  • Training Director (2yr term) – nominee Jordy Alexander. Call for other nominees. No other nominees. Jordy accepts nomination. Acclaimed. 

  • Nordic Director (2yr term) – nominee Margaret Symon. Call for other nominees. No other nominees. Margaret accepts nomination. Acclaimed. 

  • Director-At-Large (2yr term) – nominee Dustin Bean. Call for other nominees. No other nominees. Dustin accepts nomination. Acclaimed. 

  • Director-At-Large (1yr of 2 yr term) – nominee Darryle Adams. Call for other nominees. No other nominees. Darryle accepts nomination. Acclaimed. 

Jake/Dani

• Financial Update/Present Financial Statement July 2022

  • New board will set budget from last year. 

  • FS was filed with CRA (will circulate finalized FS).

  • Split year for switching our year end this year. 

  • Moving fiscal does still Need to be approved by CRA. 

  • Chalet IOUs – ALL IOUs need to be cleared up ASAP.

Andrew

• Chalet Updates 

  • 3 successful socials this year. 

  • Discussions for chalet repair – need to spend gaming grant 

  • Extra cleaning supplies (due to COVID)

  • Credit Card chalet – will be cut up

  • Bills go to treasurer@mwspa.org 

  • Locker’s emptied by May long weekend. Work party that weekend to clean chalet. 

ACTION: Cancel both credit cards, chalet and president cc (board)

Aaron

• OEC Updates 

  • Running a full course and refresh course come fall – sometime in Nov. Course will open mid summer. Email will go out with dates.  

  • Course fees ?subsidy for patrol. Fees will be set to be in line with OEC courses on mainland. 

  • OEC will be held at chalet (2 weekends at the chalet)

  • Aaron will be building the curriculum for this course 

Aaron 

• Jacket Update (warranty issue)

  • All jackets need to come in, deadline is April 23rd. 

Brett

• Discuss next steps for patron in re-building our relationship and finalizing our MOU with MWAR. 

  • Meetings to resume with MWAR in 6 weeks. 

  • Back to full duties next year. 

  • Jake, Dani, Margaret to lead the mountain relations committee over the summer to finalize MOU. 

Jake

• Nordic report (submitted)

Margaret

• Skier Lab program (Tobin) – special addition 

  • Skier lab – he is willing to offer 50% of profits of the ongoing subscription fees to Skier Lab that MWSPA promotes for Section 8/Tobin.  

  • MWAR is ok with Skier Lab and Section 8 on mountain. 

  • MWSPA needs to confirm that we would not be in any conflict for promoting this. 

ACTION: Board needs to ensure MWAR is ok with MWSPA promoting Section 8/Skier Lab (JAKE)

Jessi Morris